01. Package Renewal
All hosting plans and domain names are set to automatically renew on their renewal date after the initial term to prevent any disruption in the service. The next renewal date is located on every invoice as well as the services and domains sections of the client portal. Renewal invoices are emailed 14 days before the renewal date unless other arrangements have been made or a cancellation request has been submitted from the client portal. Coupon codes are not valid on renewal invoices. More information about coupons can be found in our knowledgebase.
Domain names are set to renew one week before the expiration date to ensure no disruptions occur since URLs will immediately redirect to a landing page if a domain expires.
Cloud VPS accounts are billed by usage which means that charges accrue over the billing period based on the resources used. The initial purchase payment is put on your account as a credit which is then applied to your next invoice(s). Since configurations can be changed at anytime your invoice will always show an itemized breakdown of the resources used. More information on Cloud VPS billing can be found in our knowledgebase.
New packages or domains that are ordered and unpaid after 7 days will be canceled.
We accept payment via Visa, MasterCard, Discover, American Express, PayPal and wire transfers. When choosing credit card as the primary method of payment, the customer gives consent to Oxerv to charge the indicated card on the due date of any invoices on the account. It is the customer's responsibility to keep all credit card and contact information current. If paying by wire transfer the payment must be made in US Dollars.
Currencies currently accepted are USD, CAD, EUR and GBP. All invoices in non-USD currency will be converted to USD for processing. Prices in other currencies are shown according to exchange rates posted that day but may differ from your final rate given to you by your bank. Please see the invoice for wire transfer banking information.
In the event that the customer fails to pay for services given, Oxerv may assign unpaid late balances to a collection agency for appropriate action. The customer agrees to reimburse Oxerv for all expenses incurred to recover sums due, including attorneys' fees and other legal expenses, if legal action is necessary to collect payment on balances due. Returned checks will incur a $25 fee per instance.
Invoices are due on the package renewal date. Accounts that have invoices which are more than 14 days overdue will be suspended unless prior arrangements have been made. If a suspended account is to be reactivated all of the overdue invoices will need to be paid to make it current before the suspension is lifted. Accounts that have invoices over two Months overdue are considered abandoned and will be subject to termination. All data in these accounts will be removed from our servers and will be irretrievably lost. Any domain registration packages associated with these accounts will also be canceled.
03. Account Upgrades, Downgrades and Migrations
When upgrading to a higher-priced hosting plan, we will migrate your account to the new product for free. The data center migration fee is also waived if you choose to move to a new data center during the upgrade process. Upgrades requests are processed and effective only after payment for the package price difference is paid. If you would like to move to another data center without upgrading your account, there is a $25 migration fee.
When downgrading to a lower-priced plan, the difference between the amount of the current package price already paid over the new package price will be placed on the billing account as a service credit. Refunds will not be issued and a $25 downgrade migration fee will be charged. Please contact the sales or billing department if considering an upgrade or downgrade to determine what options are available as well as cost.
Migrations From Other Hosts
Lite, Swift and Turbo
Free cPanel account migration from another host
Reseller Hosting Accounts and Managed VPS Accounts
20 Free cPanel Account Migrations
If you are moving to us from a cPanel server and you have root access on the host you are leaving, we will migrate an unlimited number of accounts over the initial 20 free accounts for a flat $25 fee.
If you are moving to us from a cPanel server and do not have root access on the host you are leaving, each additional account over the initial 20 free accounts will have a $5 fee.
If you are moving from a non-cPanel server, we will migrate one site for free. Additional sites are $35 each.
Dedicated Hosting Accounts
Most migrations from a previous host are free. Please contact our billing department for details about your specific situation.
Other Migration Situations
In many situations we are able to migrate data from other hosts including files, emails, and databases. If you have migration needs beyond those listed in this policy, please contact our sales department for assistance.
04. Price Adjustments
To remain competitive, we occasionally make changes to our plans and pricing. To have your plan updated to current offerings please contact our billing team and we are happy to make those adjustments.
Cancellations are going to be processed and confirmed automatically. All cancellation requests need to be submitted through the clients area at https://www.oxerv.com/user.
If a request is submitted online for immediate cancellation within the first 30 days, a full refund will be issued. Customers who desire a refund on a prepaid account after 30-days will be re-billed at the regular price as opposed to any discounted price from the use of a coupon. Only the difference between the prepaid amount and the re-billed regular price will be refunded. Refunds are not offered for partial Months of service.
Refund requests of payments made to Oxerv by bank transfer, check or money order or after 120 days have passed on a credit card payment will be issued via PayPal only.
Accounts that are terminated due to Terms of Service violations are not eligible for a refund. Service credits have no cash value.
Domain registrations, setup fees and migration fees are not refundable. SSL certificates have a 7-day refund window from time of purchase.
For free domain registration promotions (.com, .net and .org), the retail price of the domain $14.95 will be deducted from the refund amount upon cancellation. You will retain ownership of the domain.
07. Billing Errors
If you discover an error on your invoice please notify us as soon as possible by either calling or submitting a ticket to our Billing Department at https://www.oxerv.com/user. We will honor invoice errors as long as we are notified of them within 90 days. If more than 90 days have elapsed we may decline the refund request. If a refund is in order it will go onto your account as a service credit to be used on a future invoice.